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Internal company systems

We set up file storage, communication channels, common workflows and access rights as one internal system for day-to-day work. Each type of content gets one place, each channel a defined purpose, and access follows roles and responsibilities.

Describe what you need

What you get

  • File storage with one source of truth for each type of content
  • Communication channels, each with a defined purpose: where to post what
  • Workflows for requests, approvals and handovers that follow the same steps every time
  • Permissions tied to roles and responsibilities through groups
  • A consolidated tool set: overlapping tools connected or removed
  • Documentation of the structure, access and workflows, for handover and onboarding

How it works

  1. 01

    Map how the team works

    We look at which tools the team uses for files, communication, CRM and tickets, where data is duplicated, and where work depends on asking someone.

  2. 02

    Design the structure

    We decide where each type of content lives, which tools stay, which are connected and which are removed, and how access follows roles.

  3. 03

    Set up tools and access

    We configure file storage, communication channels and role-based permissions, and connect the tools chosen in the design step.

  4. 04

    Define common workflows

    We set up workflows for requests, approvals and handovers, with steps anyone qualified can follow.

  5. 05

    Document and hand over

    We document where things live, who can access what and how the workflows run, so new team members can start from the documentation.

Problems it solves

  • ProblemThe same document sits on a shared drive, in a chat and on a desktop, and people work from the wrong version.

    SolutionWe make one place the source of truth for each type of content, for example in Microsoft 365, Google Workspace or self-hosted file storage, with a structure new people can navigate.

  • ProblemImportant answers are stuck in chats and inboxes, and only the person who wrote them can find them again.

    SolutionWe define where to post what, with a chat channel for each purpose, so information can be found later by anyone who needs it.

  • ProblemThree tools can start a conversation and two can store a file, so nobody knows which one is official.

    SolutionWe list which tools overlap, connect the ones worth connecting and remove the duplicates, so each job has one tool.

  • ProblemNew starters get access to everything in case they need it, and leavers keep theirs for months.

    SolutionWe tie permissions to roles and responsibilities through groups, so access follows the role: granted when someone joins, removed when they leave.

What it covers

  • For exampleNextcloud
  • For exampleOnlyOffice, Collabora
  • For exampleMicrosoft Teams, Mattermost
  • For exampleEspoCRM, SuiteCRM
  • Request, approval and handover workflows
  • Role-based access through groups
  • Consolidation of overlapping tools
  • Microsoft 365
  • Google Workspace
Typical scope

Typical engagements run 2–6 weeks, depending on team size, how many tools are in scope, and whether we consolidate an existing setup or start from scratch.

Next step

Send a short description of what you need and the systems involved. We reply with proposed next steps.

Describe what you need